Website Data Protection Policy
Date of last update: Jul 4, 2025
1. Purpose of the Privacy Policy
This Privacy Policy aims to inform visitors to the NOVAKAMP website about how their personal data is collected, used and protected.
2. Role of NOVAKAM
As data controller , NOVAKAMP determines the purposes and means of processing your personal data collected via this site.
3. Collection of personal data
Personal data may be collected:
- Directly via forms: downloading catalogs, alert procedure or making contact.
- Indirectly via :
- These cookies allow us to collect browsing data and offer personalized advertising. For more details, see our cookie policy.
- Via public databases on the internet.
- Through business partners who may provide us with information about you, such as your contact details or purchasing preferences.
- Via recruitment platforms: if you apply via recruitment sites or professional social networks (LinkedIn, Indeed, etc.), certain data may be collected to facilitate the recruitment process.
4. Purposes and duration of storage of personal data
The table below summarizes all the processing operations for which NOVAKAMP may use your personal data.
| Nom du traitement | Finalités | Base(s) légale(s) | Données concernées | Durée de conservation |
|---|---|---|---|---|
| Site forms (contact, download free resources, make an appointment, request a quote, etc.). | Process your request and provide you with the requested information or services. | Legitimate interest: to manage interactions with the public (customers and prospects) and to enable us to respond to requests sent to us. | Identity and contact data; Data relating to professional life. | 3 years from the last contact in the active database; and Archiving on a probationary basis for 5 years. |
| Recruitment | Review and manage applications. | Pre-contractual measures; Consent to store CVs in a library (CV library). | All information contained in the CV, including: - Identity and contact data; - Data relating to professional life; - Personal data | 3 months after last contact or up to 2 years with consent. |
| Organization of events (broadcasting webinars, participating in trade fairs, organizing competitions, etc.) | Event organization management: Sending invitations, Registration tracking, Satisfaction monitoring. | Legitimate interest: to promote and improve events to a professional audience and to organize these events. | Identity and contact data; Data relating to registration and participation in events. | 3 years from the last contact in the active database; and Archiving on a probationary basis for 5 years. |
| Cookie deposit (for more information, see the site's cookie policy) | Ensure the operation of the website and its security; Get statistics; | For functional cookies: legitimate interest in providing online content, ensuring the proper functioning of the site and securing it; Optional cookies: consent. | Navigation data; Identification data of the equipment used to browse the site. | Tracer lifespan: 13 months; and Data retention: maximum 25 months. |
| Management of rights requests | Receive, respond to and document rights requests. | Legal obligation: GDPR. | Identity and contact data. | Time required to process the request; and Archiving on a probationary basis for 5 years. |
5. Recipients of the personal data collected
The personal data collected may be communicated to the following categories of recipients, in compliance with applicable regulations:
- Within NOVAKAMP (internal recipients)
Your Personal Data is processed by authorized NOVAKAMP staff members.
- Outside NOVAKAMP (external recipients)
Several categories of third parties listed below may have access to your Personal Data. Only strictly necessary Personal Data is transmitted to them.
- IT service providers: we use subcontractors for the hosting and maintenance of the website.
- Marketing service provider: Specialized agencies can be used for data analysis.
- CRM and Email Tools: Your data can be stored in tools for customer relationship management and sending communications.
We ensure that, with regard to Personal Data, these subcontractors contractually undertake to implement a level of protection equivalent to ours and in accordance with the Regulations.
- Special case of data sharing:
NOVAKAMP undertakes not to transmit your Personal Data to service providers unless:
- You have given your prior consent to the sharing of your Personal Data with these service providers,
- Sharing your Personal Data with these service providers is necessary for the provision of the requested products or services,
- A competent judicial or administrative authority requires that the Data be transmitted to it.
6. Transfer outside the EU
We strive to keep your Personal Data within the European Union, however some of the services we use involve potential transfers. Concerned about the security and confidentiality of your Data, we inform you that when your Data is transferred outside the EU, we ensure that these are carried out to:
- Either from a country recognized by the European Commission as providing an adequate level of protection;
- Either to a country which does not offer adequate protection but whose transfer is permitted, in particular by being governed by the standard contractual clauses of the European Commission which the CNIL has recognised as ensuring a sufficient level of protection of privacy and the fundamental rights of individuals.
7. Your rights over your data
a. Right of access
You can request and obtain information about the personal data we hold about you.
b. Right of rectification
You have the right to request the correction of your inaccurate or incomplete personal data.
c. Right to erasure
Also called the “right to be forgotten,” it allows you to request the deletion of your personal data unless the data must be retained:
- To comply with a legal obligation,
- To the establishment, exercise or defense of legal rights.
d. Right to restriction of processing
This right allows you to request to limit the use of your personal data in certain circumstances:
- You have requested the rectification of your data, processing may then be limited while the necessary checks are carried out;
- The processing is unlawful and you oppose the erasure of your data;
- The data controller no longer needs your data but you need it to establish, exercise or defend a legal right;
- You have objected to the processing and we are verifying whether the legitimate grounds pursued override your grounds.
e. Right to data portability
You may receive your personal data in a structured, machine-readable format and transfer it to another organization.
f. Right to object
You have the right to object to the processing of your personal data on legitimate grounds, unless there are compelling legitimate grounds to continue the processing.
Several processing operations of your personal data are conditional on your consent. You can withdraw it at any time.
g. Right to make a complaint to the CNIL
You also have the right to lodge a complaint with the CNIL, the supervisory authority CNIL.
8. How to exercise your rights
You can send your requests using the following methods:
- Postal address : NOVAKAMP, 1-3 rue Pierre Emmanuel, 95330 Domont, France
- Email address : dpo@novakamp.fr
NOVAKAMP has one month to respond to you from receipt of your request. This period may be extended by two months due to the complexity of your request and the number of requests we receive; in this case, you will be informed.
9. Policy Change
This Privacy Policy may be updated from time to time.